The concept of the procurement document is one of those seemingly mundane types of items that, in reality, serve as an essential item in regards to the early stages of project initiation. The specific function of the project procurement documents is fairly simple but serves an essential purpose in both the organizational element of and the early momentum of the project process. The procurement documents refer specifically to the input output devices and tools that are put into place during the process of bidding and submitting proposals as to the project and the elements of work that make up the project as a whole. Included among the elements of the procurement documents are the buyer‘s invitation to bid, the invitation for negotiations that is extended by the financially responsible party, any requests for information that may be extended from any one party to another, requests for quotations that may have been extended, as well as any individual requests for proposals and the seller’s responses.
This term is defined in the 3rd and the 4th edition of the PMBOK.