Reporting Systems

Reporting of information is a critical process in any organization. Information is used to let stakeholders know about the status of the project. They also use it to make good decision Project management reporting is complicated and it often involves multistage activities. The activities that are involved in management reporting include general documentation, financial control, business presentations and email communications. The project managers need to treat the information as harvestable data which can be summarized and interpreted using reporting systems.

Reporting systems are defined as processes, procedures, and facilities that are used to generate and gather reports using one or more information management systems. This particular project management system is also responsible for the distribution of report to the stakeholders of the project.

The organization should invest in peripherals that can support the collection and distribution of information and these include IT infrastructure and even shared storage environment.

An efficient reporting system is crucial for the execution of project activities. The thing is that unless the organization uses an appropriate reporting system, the project team and other people concerned with the project will not be able to know the complete details of the project.


This term is defined in the 5th edition of the PMBOK.